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Summary of Terms & Conditions

  • Proposals and invoices are sent to the email you provide

  • The scope is defined and agreed upon before work begins

  • Additional services require written requests and approval

  • Deliverables are listed in your proposal

  • You approve the proposal by replying to the email

  • You must reply for your project to be scheduled

  • Scheduling may depend on access, weather and workload

 

Surveying Terms & Conditions

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1. Purpose of Services

Boatman Engineering, LLC provides professional land surveying services including boundary surveys, lot splits, topographic surveys, construction staking, CCR preparation, and related deliverables. All services are performed according to accepted surveying standards in the State of Oklahoma.

2. Scope of Work

The scope for each project is defined in the written proposal you receive by email. Only the items listed in the proposal are included. Any additional work—such as extra monuments, revised layouts, additional staking, or expanded mapping—requires written approval and may affect the fee.

3. Client Responsibilities

You agree to provide:

  • Accurate contact information

  • Access to the property

  • Any available deeds, plats, sketches, or legal descriptions

  • Notice of any known boundary issues, disputes, or encroachments

You also agree to notify us of locked gates, livestock, hazards, or access limitations before scheduling.

4. Scheduling & Field Conditions

Field scheduling depends on weather, access, and crew availability. Rain, flooding, construction activity, or inaccessible monuments may delay work. We will communicate scheduling updates by email.

5. Monuments & Evidence

Existing monuments may be disturbed, buried, or missing. Recovery of monuments is performed using standard professional methods, but not all monuments can be located. If additional search time or replacement monuments are required, they may be billed as additional services.

6. Deliverables

Deliverables are listed in your proposal and may include:

  • PDF drawings

  • CAD files (if included)

  • Large format printing

Deliverables are sent to the email you provide unless otherwise agreed.

7. Communication & Invoicing

Email is the primary communication method. All proposals, notices to proceed, and invoices are sent to the email you provide through the website form. You agree to monitor that email for project communication.

8. Fees & Payment

Fees are based on the lump‑sum proposal unless additional services are approved. Invoices are due upon receipt unless otherwise stated. Late payments may result in paused scheduling or delayed deliverables.

9. Changes to Scope

If the requested layout changes after work begins, or if additional monuments, acreage, or staking are required, a revised fee may be issued. Changes must be approved in writing before additional work is performed.

10. Liability & Limitations

Surveying is based on professional judgment using available evidence. Boatman Engineering, LLC is not responsible for:

  • Hidden or inaccessible monuments

  • Errors in deeds or legal descriptions provided by others

  • Construction performed without proper staking

  • Changes made after deliverables are issued

Liability is limited to the fee paid for the specific project.

11. Ownership of CAD & Digital Files

CAD files are provided only if listed in the proposal. They remain the property of Boatman Engineering, LLC unless otherwise agreed.

12. Notice to Proceed

Work begins only after you provide written notice to proceed by email. A brief notice not to proceed is appreciated if you choose not to move forward.

13. Versioning

These Survey Terms & Conditions may be updated periodically. Your acceptance applies to the version displayed at the time you submitted the website form.

Engineering Terms & Conditions

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1. Purpose of Engineering Services

Boatman Engineering, LLC provides civil engineering design services including grading plans, drainage analysis, roadway design, ODOT bridge and roadway plans, water distribution and sewer collection design, subdivision utility plans, and DEQ submittal packages. All engineering services are performed according to applicable standards and professional engineering judgment.

2. Basis of Design

Engineering designs are based on:

  • Survey data provided by Boatman Engineering or others

  • Information supplied by the client

  • Applicable codes, standards, and agency requirements (ODOT, DEQ, municipal ordinances)

  • Engineering judgment and accepted design practices

Designs represent professional recommendations and are not guarantees of performance under all conditions.

3. Client Responsibilities

You agree to provide:

  • Accurate project information, including deeds, plats, utility records, and site constraints

  • Any required geotechnical reports or soil information

  • Coordination with municipalities, utilities, and regulatory agencies

  • Timely responses to questions, review comments, and required approvals

You also agree to notify us of any changes to project scope, layout, or regulatory requirements.

4. Regulatory Review & Revisions

Plans submitted to DEQ, ODOT, or local jurisdictions may require revisions or additional documentation. Unless stated otherwise in the proposal, revisions required by agency review are considered additional services. We will notify you of required changes and obtain written approval before performing additional work.

5. Construction Responsibility

Boatman Engineering, LLC is not responsible for:

  • Contractor means, methods, sequencing, or safety

  • Construction deviations from the plans

  • Field changes made without our review

  • Verification of construction unless contracted for construction observation or as‑built services

Contractors must follow the plans and notify us of any discrepancies before proceeding.

6. Deliverables

Engineering deliverables may include:

  • PDF plan sets

  • CAD files (if included)

  • Grading plans

  • Drainage reports

  • Roadway or bridge plans

  • Waterline and sanitary sewer plans

  • DEQ submittal packages

  • Large format printing

Deliverables are sent to the email you provide unless otherwise agreed.

7. Communication & Invoicing

Email is the primary communication method. All proposals, notices to proceed, review responses, and invoices are sent to the email you provide through the website form. You agree to monitor that email for project communication.

8. Fees & Payment

Fees are based on the lump‑sum proposal unless additional services are approved. Additional services may include:

  • Revised layouts

  • Additional drainage analysis

  • Utility redesign

  • Agency‑required revisions

  • Construction changes requiring plan updates

Invoices are due upon receipt unless otherwise stated.

9. Changes to Scope

If the project layout, grading intent, utility routing, roadway alignment, or regulatory requirements change after work begins, a revised fee may be issued. Changes must be approved in writing before additional work is performed.

10. Liability & Limitations

Engineering designs are based on professional judgment using available information. Boatman Engineering, LLC is not responsible for:

  • Errors in data provided by others

  • Construction deviations

  • Site conditions not disclosed or not visible

  • Performance issues caused by changes made during construction

Liability is limited to the fee paid for the engineering portion of the project.

11. Ownership of CAD & Digital Files

CAD files are provided only if listed in the proposal. They remain the property of Boatman Engineering, LLC unless otherwise agreed.

12. Notice to Proceed

Work begins only after you provide written notice to proceed by email. A brief notice not to proceed is appreciated if you choose not to move forward.

13. Versioning

These Engineering Terms & Conditions may be updated periodically. Your acceptance applies to the version displayed at the time you submitted the website form.

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